Thursday, July 28, 2016

New travel expenditure requirements
for school board members

Beginning Jan. 1, 2017, school board members will be under new regulations regarding travel expenses. A new law will require school districts, community colleges, and all other local units of government to adopt a resolution that regulates the reimbursement of all travel, meal, and lodging expenses of officers and employees.

The Local Government Travel Expense Control Act was signed by Governor Bruce Rauner on July 22, 2016 as Public Act 99-604 (formerly HB 4379) and is effective on Jan. 1, 2017. The full text can be found here.

The Act requires school districts to adopt a policy to regulate travel, meal, and lodging expenses of officers and employees, including: the types of official business for which the expenses are allowable, maximum allowable reimbursements, and a standardized form for submission of expenses. It requires that such expenses of school board members be approved by roll call vote in an open meeting and that documentation be received in writing.

In PRESS Issue 93 this fall, IASB will update policy 2:125, Board Member Expenses, as well as any other policies affected by the Act. This will provide districts with sufficient time to review the policy updates and have revised policies in place by the Jan. 1 effective date.

If you have any questions or concerns, please contact the IASB Office of General Counsel at 630/629-3776, ext. 1219.