Monday, October 16, 2017

Training for administrative professionals
to be offered at Joint Annual Conference

The Administrative Professionals' Program will be offered on
Friday and Saturday, Nov. 17-18, at the Swissotel, Chicago.
Administrative professionals and those who perform the duties of the board secretary are encouraged to take advantage of the Administrative Professionals’ Program (formerly the Secretaries’ Program) at this year’s Joint Annual Conference.

Designed to enhance the professional skills of the board secretary or district office administrative professionals, the training will be offered on Friday and Saturday, Nov. 17-18, at the Swissotel, Chicago.

In addition to programming designed specifically for district secretaries and administrative professionals, the benefits of attending will include networking with other administrative professionals from across the state. Topics and panel sessions are designed to appeal both to those new on the job and those with years of experience.

There is no additional charge or registration required for the program, however, all attendees must be paid Conference registrants.

The program will kick off at 9 a.m. Friday with the presentation of the Holly Jack Outstanding Service Award, recognizing the extraordinary service provided by administrative professionals who serve their local boards of education. Following the award presentation, attendees will hear from Rebecca Fudge, co-owner of Encompass Consulting Services, who will present “Reframe Your Perspective, Train Your Technique.” This workshop enables participants to shift their mindset to become skillful in conversations and thus influence the systems in which they work.

Friday afternoon will offer attendees a choice of three panels at 2-3 p.m., including Illinois FOIA and OMA, A Magical Life, and 2017 IMRF: Planning for your Future.

Saturday will provide attendees with eight panels, presented over three time slots, starting at 10:30 a.m.:  Front Line School Safety, Three Keys to Turning Conflict into Connection, and Exciting Changes to Your PRESS Plus Service. Two panels will be presented at 12:30 p.m.: Agendas/Minutes and Making Connections: Creating and Cultivating Your Professional Network. Making Connections will be divided into districts under 1500 enrollment and over 1500 enrollment.
The program will kick off with presentation of the
Holly Jack award. Last year the award was presented to
Karen Vota of Coal City by IASB Executive Director Roger Eddy.

The final panel time slot begins at 2 p.m. offering the following panel sessions: The Getting Organized in Our Google Lives Exchange, Moving from Compliance to Technical Assistance, and Exciting Changes to Your PRESS Plus Service.

The afternoon will conclude with the closing session, New Laws or Little-Known Laws that Affect Administrative Professionals, presented by members of the Illinois Council of School Attorneys.

Live demonstrations of IASB’s member database and PRESS Plus policy service will be available at kiosks on Saturday.

Detailed information about specific panels and presenters is contained in the Conference Preview and Administrative Professionals’ Program brochure.

Friday, October 13, 2017

Book for successful school
board meetings is updated

A new edition of the book designed to help school boards have better meetings has been published by the Illinois Association of School Boards.

Coming to Order — A Guide to Successful School Board Meetings targets both new and experienced board members, and should be especially useful to board presidents, secretaries, and superintendents. It answers many questions about best practices for boards performing their duties and exercising their powers within their legal meeting structure.

The second edition retains many of the ideas and structural features of the original edition. It explains how to plan and conduct meetings that meet the needs of the individual school board and takes the board meeting beyond compliance with legal requirements to meetings that serve the interests of both school and community.

This edition was updated to conform to changes in both law and practice and, in particular, to accommodate new thinking about the most effective practices of the school board.

Coming to Order includes 11 chapters and an extensive appendix. The chapters are:
  1. The Importance of Good Meetings explains why a school board that is serious about pursuing high aspirations for its schools must learn how to use its meetings to get the job done.
  2. The Agenda: A Road Map to Success explains how to construct an agenda that reflects the board’s priorities and makes good use of the available time. Various agenda formats are offered along with explanations of the consent agenda and the annual agenda calendar.
  3. Some Legal Requirements for Meetings reviews the requirements of the Open Meetings Act and the School Code as they bear on various types of meetings, committees, public notices, minutes, and board procedures.
  4. Planning the Meeting shows how to structure a meeting to achieve different purposes. This chapter explains the importance of the packet distributed to board members before the meeting, ways to arrange the meeting room, and how to accommodate public participation and needs for security.
  5. Roles and Responsibilities looks at the jobs of the board president, vice president, secretary, superintendent, individual board members, and the board attorney. The chapter presents some procedural guidelines that reflect wide practice among Illinois school boards.
  6. Conducting the Meeting walks the reader through a typical board meeting and offers alternative ways of taking action and reaching decisions.
  7. Recording the Meeting explains the work of the board secretary—the recording and safekeeping of board meeting minutes and related documents.
  8. Inviting the Public to the Meeting focuses on public participation at both regular and special meetings of the board, and provides insights into handling controversy and special interests.
  9. Working with the News Media offers tips on how to create or obtain news coverage that provides the community with accurate insights into the work being done by the school board.
  10. The New Team: Reorganizing the School Board shows how to properly seat new members, elect officers, and organize the new school board following the consolidated election held in odd-numbered years.
  11. Evaluating the School Board Meeting offers suggestions on how a school board can monitor the quality of its meeting.
Some of the special topics addressed in Coming to Order are: avoiding common time wasters, parliamentary procedure, ways of making decisions, myths and truths, electronic communications, orienting new members, filling vacancies, and how to deal with pressure groups.

There is no named author; rather, this book reflects the contributions of many current and former IASB staff members. They are acknowledged by name in the book.

Coming to Order may be ordered from the IASB Online Bookstore or by calling 217/528-9688, ext. 1108. Discounts are available to IASB member districts.

Thursday, October 12, 2017

IASB welcomes new staff members

The Illinois Association of School Boards recently welcomed two new staff members. Dee Molinare joined the field services staff on Oct. 3 and Katie Grant became part of the production services staff
Dee Molinare
on Sept. 16.

Molinare will serve as director of field services in the Lombard office, with responsibility for the DuPage, Lake, and North Cook Divisions.

Molinare served on the Summit Hill District 61 elementary school board for 10 years and the Lincoln-Way District 210 high school board for six years. She has worked as an educator, having taught in various capacities from preschool to college level. Molinare was also an active IASB board member, achieving Master Board Member and LeaderShop Academy Fellow status.

Molinare will eventually fill the vacancy to be created by the retirement of 14-year-veteran staff member Barbara Toney at the end of December. Like Molinare, Toney was also a school board member, serving on the board at West Chicago SD 33 for 16
Katie Grant
years. A former teacher, Toney joined IASB as part of the Targeting Achievement through Governance (TAG) program in 2003. She since has served as a field services director for 10 years.

As assistant director of production services, Katie Grant will be overseeing the Association’s visual image and assisting with marketing IASB through its print and online products.

Grant is replacing Kara Kienzler, current director of production services. Kienzler will move into the role of associate executive director of communications and production services, which will be vacated by the retirement of James Russell at the start of 2018. Russell has spent more than 17 years with IASB. Prior to that, he was a newspaper editor for 26 years.

Grant obtained her bachelor’s degree in graphic design from Eastern Illinois University (EIU) in 2006 and later earned a master’s degree from EUI in historical administration. For the past three years, she has been a graphic designer at the Illinois REALTORS®. Prior to that, she served in a similar position at the Abraham Lincoln Presidential Library in Springfield.

Tuesday, October 10, 2017

School design winners chosen

School design entries will be on display at the Conference.
Two dozen school designs will be on display at the 2017 Joint Annual Conference, including those earning awards in the 29th annual Invitational Exhibition of Educational Environments, sponsored by IASB Service Associates.

The awards were made by a blind jury pool of architects and superintendents on Sep. 21 at IASB offices in Springfield. This year’s jury chose one Award of Distinction winner, three Awards of Merit and five Honorable Mentions. Awards will be presented to the winning school districts and their architects Friday, Nov. 17, at the Joint Annual Conference.

School design entries invited to display in the Exhibition will be located in the Columbus ballroom hallway on the Grand Ballroom level of the Hyatt Regency Chicago.

The 2017 winners are:

AWARD OF DISTINCTION
  • Cordogan Clark & Associates, Inc. – John C. Dunham STEM Partnership School – West Aurora USD 129, Batavia PSD 101, East Aurora USD 131, Indian Prairie CUSD 204, Aurora University
AWARD OF MERIT
  • DLA Architects, Ltd. – Schiller Park Kennedy Elementary School – Schiller Park SD 81
  • Fanning Howey Associates, Inc. – Round Lake High School – Round Lake Area SD 116
  • Legat Architects, Inc. – Mundelein High School Science and Classroom Addition – Mundelein High SD 120
HONORABLE MENTION
  • DLA Architects, Ltd. – Lake Zurich High School, Studio C – Lake Zurich CUSD 95
  • Perkins + Will – Deerfield High School – Township HSD 113
  • Richard L. Johnson Associates, Inc. – Millikin K-5 Addition/remodel – CUSD 228
  • STR Partners LLC – Willow Grove Early Learning Center – Kildeer Countryside SD 96
  • Wight & Company – Valley View Early Childhood Center – Valley View CUSD 365U
Criteria for award submissions included: program/challenge met, how the facility meets 21st century education environmental needs; design; unique energy efficiency or green features; and safety (including passive security design and traffic patterns). To be eligible, construction projects had to be completed in time for occupancy with the start of school this fall.

At the conclusion of this year’s conference, all of the projects on display will be added to the School Design Data File. This service is available for use by IASB member school districts and their architectural firms. The file currently consists of a searchable computer database of more than 540 design projects submitted in previous Exhibitions.

School officials and architects can obtain additional details of any project in the database by contacting IASB at ext. 1105, or emailing a query to jnelson@iasb.com.

Sunday, October 8, 2017

Correction to IASB Resolutions Committee Report

Resolutions will be acted upon at the Delegate Assembly Nov. 18.
CORRECTION: In the earliest edition of the Resolutions Committee Report it was incorrectly stated that the IASB Resolutions Committee voted “Do not adopt” on the reaffirmation of an existing position regarding state authorized charter school funding.

The Committee actually voted to reaffirm (Do adopt) IASB Position Statement 2.27, which reads:

The Illinois Association of School Boards shall urge adoption of legislation which would create a new methodology for the funding of State Authorized Charter Schools which would not have a negative financial on the host district. With respect to State authorized virtual charter schools, further limit the withholding of State funds from host school districts in proportion to the per pupil expenditure used for building maintenance, classroom supplies, transportation, safety and security, and other costs unique to “brick and mortar” schools. For all State-authorized charter schools, require that proof of continuing enrollment and attendance be submitted quarterly, with prorated refunds to the host school district upon withdrawal of students from the charter school.

To inform Association members and those attending the IASB Delegate Assembly on Saturday, Nov. 18 in Chicago, a correction notice was placed in the Resolutions Committee Report mailed to districts. An updated Report reflecting the accurate vote of the Committee has also been posted on the IASB website.
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PARCC testing, school polling places, PTELL levies win resolution support


The IASB Resolutions Committee met in August to review five resolutions, one amendment to a current position, a reaffirmation of an existing position, and a new Association belief statement. After debate among committee members and the sponsoring districts, the committee recommended adoption of two resolutions, the amendment, and the new belief statement.

Chaired by IASB Vice President Joanne Osmond, the resolutions committee is charged with recommending either approval or disapproval of the submitted proposals. The recommendation determines which resolutions are presented to the full Delegate Assembly at the Joint Annual Conference. Resolutions that get a “Do Not Adopt” designation can be appealed if the sponsoring district submits the appeal in writing at least eight days prior to the Delegate Assembly.

The resolutions suggested for adoption this year include the following proposals:
  • School-as-polling-place reimbursement, submitted by Indian Prairie CUSD 204. The Illinois Association of School Boards shall support legislation that amends the Election Code and the School Code to mandate that the appropriate officer or board having responsibility for providing a polling place for the election shall reimburse the school district for any costs, including security to ensure student safety, in acting as a polling place. Estimated costs shall be provided to the appropriate officer or board in advance of any decision to use a particular public building in order to ensure efficient use of public resources.
  • PARCC testing results, submitted by Altamont CUSD 10. The Illinois Association of School Boards shall petition the Illinois State Board of Education to fairly report discrepancies in the scoring of state-required standardized testing: (1) between paper-and-pencil, versus electronic, test results and (2) within the electronic testing method. Further, such discrepancies will be made public so that schools may provide said information to parents and the media when the testing results are reported as required under state law.
  • PTELL, no penalty for under levy, submitted by Naperville CUSD 203. As amended, The Illinois Association of School Boards shall support legislation that allows school districts to levy an amount less than the Property Tax Extension Limitation Law (PTELL) formula would allow without penalty in future years. When a district “under” levies, the district will have the ability to reassess the reduced levy taken in a given year and recover the full entitled levy for a period of three years from the effective date of the reduced levy. A district will not be entitled to reassess the reduced levy once the three-year limit has expired.
In addition to the new and amended position statements recommended for adoption, a new belief statement was suggested for approval. The statement reads:

The Illinois Association of School Boards believes school boards should employ competitive bidding practices for upgrades in technology and energy savings and should also provide an energy savings contracting model policy and training opportunities for school districts.

The panel also made motions of “do not adopt” for three resolutions. Resolutions that were not approved include proposals to permit school faculty to carry firearms on school grounds, a one percent statewide sales tax increase, and changes to the Open Meetings Act to allow closed sessions for discussion of shared personnel in districts that have entered a Joint Cooperative Agreement.

The committee’s Report to Membership will be mailed to districts in mid-September and made available online. In addition to the committee motions, the report also contains rationale provided by the districts for the suggested changes, and the reasoning offered by committee members for their recommendations.

“School board members once again showed that they are paying close attention to the education issues; this year topics include PARCC testing and school safety procedures,” said Ben Schwarm, IASB deputy executive director. “The committee process and meeting was impressive from a membership point of view. We had nearly 100 percent participation among our resolutions committee chairmen and the school boards that submitted resolutions.”

IASB member district delegates will meet at 10:30 a.m., Saturday, Nov. 18, at the Joint Annual Conference in Chicago. Resolutions approved by the Delegate Assembly will be added to IASB Position Statements and used to guide Association policy for the coming year.

The current IASB Constitution and Positions Statements can be found online.